1. Introduction
ASD Sport, operated by Asd Sports Inc., is committed to protecting the privacy of all visitors to our website and users of our sports facility management and program services. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website at www.asdsport.mom or engage our services. This website and the service platform it represents were developed and are operated by Asd Sports Inc., which serves as the data controller for personal information collected through this site. Please read this policy carefully to understand our practices.
2. Information We Collect
We collect several categories of information when you interact with our website or engage our facility management and program services. This may include personal identifiers, contact details, organizational information, participant data, billing information, and technical browsing data automatically collected through our systems.
Contact Information. When you submit a contact form, request a consultation, or communicate with us via email or phone, we collect your full name, organization name, email address, phone number, and details about your facility or program needs. This information is necessary for us to evaluate partnership opportunities and respond to inquiries.
Organizational Information. For partner organizations, we collect information about your organization including legal name, facility addresses, facility specifications, program offerings, participant numbers, staff rosters, insurance and licensing documentation, and financial information needed for contract administration and billing.
Participant Information. When we administer programs or registration systems on behalf of partner organizations, we may collect participant information including names, dates of birth, emergency contact details, medical conditions, waiver and consent forms, and program participation records. This information is processed under the direction of our partner organizations and in accordance with our service agreements.
Billing Information. We collect billing and payment information including organization names, billing addresses, tax identification numbers, purchase order numbers, and invoicing instructions. Payment transactions are processed through secure third-party processors, and we do not store full credit card or banking account numbers.
Technical Information. When you browse our website, we automatically collect technical data including IP address, browser type and version, operating system, referring URLs, page access times, and browsing behavior through cookies and similar technologies as described in Section 5 of this policy.
3. How We Use Your Information
We use the information we collect for the following purposes, each directly related to the provision of our sports management services or the operation of our business.
- To respond to inquiries and provide information about our facility management and program development services.
- To evaluate partnership opportunities and prepare proposals and service agreements for prospective partner organizations.
- To manage facility operations, maintenance scheduling, and equipment procurement for partner facilities.
- To register participants in athletic programs, manage program scheduling, and communicate with participants and their guardians.
- To process payments, issue invoices, and manage accounts receivable for services rendered.
- To maintain participant records, program attendance data, and incident reports for quality assurance and legal compliance.
- To communicate with partner organizations regarding operational updates, program changes, billing matters, and service coordination.
- To comply with regulatory reporting obligations, WSIB requirements, municipal licensing conditions, and applicable sport governing body policies.
- To improve our website functionality and user experience based on aggregated analytics.
- To detect and prevent unauthorized access to our systems, fraud, or security breaches.
- To comply with applicable laws, regulations, legal processes, and enforceable government requests.
- To develop new service offerings and improve existing services based on feedback and operational experience.
4. Data Sharing and Disclosure
We do not sell your personal information to third parties. We share information only in the specific circumstances described below, each governed by appropriate data protection agreements.
Partner Organizations. Participant information collected through program registration on behalf of a partner organization is shared with that organization for program administration purposes. Our agreements with partner organizations define their responsibilities as data controllers for this information.
Subcontractors and Service Providers. We may share information with specialized subcontractors including equipment vendors, facility maintenance contractors, event security providers, and medical services providers as necessary for the delivery of our services. All subcontractors are bound by confidentiality agreements.
Payment Processors. Billing information is shared with our payment processing providers solely for the purpose of processing payments. These providers maintain PCI DSS compliant security controls.
Technology Service Providers. We use third-party platforms for registration management, scheduling software, email communications, and project management tools that may process information on our behalf. All providers are contractually required to implement appropriate security measures.
Regulatory and Government Authorities. We may disclose information to municipal permitting offices, provincial sport organizations, WSIB, law enforcement, and other authorities as required by applicable law or regulation.
Legal Compliance. We may disclose information if required by law, court order, or government regulation, or if necessary to establish, exercise, or defend our legal rights or protect the safety of participants and staff.
Business Transfers. In the event of a merger, acquisition, or sale of assets, personal information may be transferred to the acquiring entity with notification to affected individuals.
5. Cookies and Tracking Technologies
Our website uses cookies and similar technologies to enhance your browsing experience, distinguish users, and analyze traffic. Cookies are small text files stored on your device by your web browser. We use the following categories of cookies.
Essential Cookies. These cookies are necessary for basic website functionality including navigation, form submission, and secure access. The website cannot function properly without them, and they do not store personally identifiable information.
Analytics Cookies. These cookies collect anonymized information about how visitors use our website, including page visits, navigation patterns, and error occurrences. This data helps us improve website performance and content relevance.
Functional Cookies. These cookies enable enhanced functionality and personalization, such as remembering preferences for future visits. They may be set by us or by third-party service providers whose features we have integrated.
You can control cookie settings through your browser preferences. Disabling certain cookies may affect website functionality. Consult your browser help documentation for instructions.
6. Data Security
We implement appropriate technical and organizational security measures to protect personal information against unauthorized access, loss, alteration, disclosure, or destruction. Our security practices include SSL encryption for data transmission, firewall protection and intrusion detection systems, role-based access controls limiting employee access on a need-to-know basis, regular security assessments and vulnerability scanning, secure data storage on encrypted servers, employee training on data protection and privacy obligations, incident response procedures, and regular data backups and disaster recovery protocols. While we strive to protect personal information, no method of electronic storage or transmission is completely secure, and we will notify affected individuals in the event of a data breach as required by applicable law.
7. Data Retention
We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required by law. Contact form inquiries and consultation requests are retained for two years from the date of last communication. Partner organization records, including contracts, operational documentation, billing records, and program data, are retained for seven years following contract termination to comply with legal and accounting requirements. Participant registration data is retained for the duration of the program relationship plus three years, or as required by sport governing body policies. When information is no longer required, it is securely deleted or anonymized.
8. Your Rights and Choices
Depending on your jurisdiction, you may have the following rights regarding your personal information. We will respond to all legitimate requests within required timeframes.
- Right to Access. Request confirmation of whether we process your information and access that information.
- Right to Rectification. Request correction of inaccurate or incomplete information.
- Right to Erasure. Request deletion of information no longer necessary for the purposes collected, subject to legal exceptions.
- Right to Restriction. Request restriction of processing in certain circumstances.
- Right to Data Portability. Receive your information in a structured, commonly used format.
- Right to Object. Object to processing for direct marketing or legitimate interests.
To exercise these rights, contact us using the information in Section 13. We may need to verify your identity before processing requests.
9. Childrens Privacy
Our website and services may involve the collection of information about children participating in sports programs administered on behalf of partner organizations. This information is collected and processed under the direction of the partner organization, which is responsible for obtaining appropriate parental or guardian consent. Our own website is not directed to children under 13, and we do not knowingly collect personal information from children outside of program administration contexts. If you believe a child has provided personal information without appropriate consent, please contact us.
10. Third-Party Links
Our website may contain links to third-party websites not owned or controlled by Asd Sports Inc. We are not responsible for the privacy practices or content of third-party sites. We encourage you to read the privacy policies of every website you visit. This Privacy Policy applies solely to information collected through our website and in connection with our sports management services.
11. Changes to This Policy
We may update this Privacy Policy to reflect changes in our practices, legal requirements, or industry standards. Material changes will be communicated by updating the date at the top of this policy and notifying partner organizations by email. We encourage periodic review of this policy.
12. Governing Law
This Privacy Policy shall be governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein. Any disputes arising under this policy shall be subject to the jurisdiction of the courts in Toronto, Ontario. This policy complies with PIPEDA and applicable provincial privacy legislation.
13. Contact Us
For questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us.
Asd Sports Inc.
138 Denise Cir
Newmarket, ON L3X 2K1
Canada
Email: peng@asdsport.mom
Phone: +1 (272) 600-3931
This website and the service platform it represents were developed and are operated by Asd Sports Inc., operating as ASD Sport. Our team will acknowledge privacy inquiries within five business days and work to resolve concerns within 30 days. If you are not satisfied with our response, you may file a complaint with the Office of the Privacy Commissioner of Canada or the applicable provincial oversight body.